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Opportunity Notice

Data Centre Raised Floor and Non-Rased Floor Cleaning and Repairs

Opportunity Information


The City of Calgary

Organization Address:

Reference Number:


Solicitation Number:    


Solicitation Type:

Request for Proposal

Posting (MM/dd/yyyy):

02:37:59 PM Alberta Time

Closing (MM/dd/yyyy):

04:00:59 PM Alberta Time

Last Update (MM/dd/yyyy):

02:37:59 PM Alberta Time

Agreement Type:


Region of Opportunity:


Region of Delivery:


Opportunity Type:

Open & Competitive

Commodity Codes:

N5680E: Flooring Systems
JX7220: Floor Coverings - Repair
N5680EA: Flooring Systems for Computer Rooms
N7220: Floor Coverings
Category: Services
Potential vendors (bidders) may view the bid package here.

Interested vendors (bidders) who wish to submit a response to this opportunity should register their interest by downloading the document(s) from the bid package.

Response Submission:

Bidding documents should be obtained from MERX as show below. Bids are to be submitted via the MERX 4 online portal found at www.calgary.merx.com Hard copies will not be accepted. Failure to submit via MERX 4 will result in a non-compliant bid.
*Contractors must register on the MERX 4 portal.

Response Contact:

Kanderka, Calvin
The City of Calgary
677 25th Ave SE - Manchester Centre - Building U - 2nd Floor
Calgary, Alberta T2P 2M5
Tel: 403-268-4562
Email: Calvin.Kanderka@calgary.ca

Response Specifics:

Opportunity Description:

The City of Calgary, Information Technology, requires an experienced
Proponent to provide raised and non-raised floor cleaning at four (4)
separate City of Calgary Information Technology data centres. A fifth (5)
location will be added in 2020. One existing data centres may be
decommissioned or no longer need the cleaning service and another data
centre may be reduced in size. The total area currently requiring clean is
approximately 27,767 square feet across all data centre locations.
The Supplier will be expected to provide all required supervision, labour,
tools, safety equipment, and incidentals necessary to complete all assigned
work. All service work must be completed in a timely matter and maintain an
acceptable level of quality. Servicing will be conducted on a monthly basis
for operational maintenance and an as-needed basis for equipment repairs,
replacements and relocations.

Unless specified otherwise elsewhere in the InformationTable under Agreement(s),Terms, Renewal and Proof of Concept(PoC), it is The City’s intention to enter into an Agreement with only one (1) legal entity. The Agreement may include a PoC for a period to be specified in the Information Table. The term of the Agreement will be (i) for so long as it takes to perform the Deliverables and honour any warranties if there is no term specified in the Information Table OR (ii) for the term specified in the Information Table. If indicated in the Information Table and agreed to by the parties, the Agreement may be renewed for the period of time specified in the Information Table on the same terms and conditions, including price, unless otherwise specified or agreed by the parties. Other agreement(s) related to the use or maintenance and support of any of the Deliverables may also be negotiated and executed on behalf of The City.

This procurement process is intended to create a formal, legally binding bidding process, and, will not be governed by the law applicable to direct commercial negotiations.