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Opportunity Notice

Request for Proposals - City and County of Wetaskiwin Intermunicipal Collaboration Framework Project

Opportunity Information

This opportunity will close in 2 days, 22 hours.

Organization:

Wetaskiwin

Organization Address:

4705 - 50 Avenue
Wetaskiwin, AB T9A 2E9

Reference Number:

AB-2019-04855

Solicitation Number:    

ICF2019

Solicitation Type:

Request for Proposal

Posting (MM/dd/yyyy):

08/09/2019
03:00:10 PM Alberta Time

Closing (MM/dd/yyyy):

08/26/2019
11:00:00 PM Alberta Time

Last Update (MM/dd/yyyy):

08/09/2019
03:00:11 PM Alberta Time

Agreement Type:

Non-Applicable

Region of Opportunity:

Open

Region of Delivery:

Alberta

Opportunity Type:

Open & Competitive

Commodity Codes:

R199F: Administrative Management and Planning Services
Category: Services
Potential vendors (bidders) may view the bid package here.


Interested vendors (bidders) who wish to submit a response to this opportunity should register their interest by downloading the document(s) from the bid package.

Response Submission:

by email to peter.tarnawsky@wetaskiwin.ca

or submissions can be dropped off at:
City Hall
4705 - 50 Avenue
Wetaskiwin, AB

Response Contact:

Tarnawsky, Peter
City Manager
Box 6210
Wetaskiwin, AB T9A 2E9
Tel: (780)361-4400
Email: peter.tarnawsky@wetaskiwin.ca

Response Specifics:

Opportunity Description:

Intermunicipal Collaboration Framework agreements, including the Intermunicipal Development Plan and associated bylaws, must be in place by April 1, 2020. The City and the County of Wetaskiwin received an Alberta Community Partnerships (ACP) Grant in the amount of $200,000. The grant was awarded in 2017 and initially expired on April 30, 2019. An extension has been awarded by Alberta Municipal Affairs – Regional Grant Programs to December 31, 2020. The City is the managing partner of the ACP grant and is responsible for reporting on expenditures.
Grant dollars have been initially allocated as follows:
- $20,000 Intermunicipal Development Plan *
- $30,000 Regional Emergency Management ** (Bylaws; Ministerial Order and Regional Emergency Management Plan.
- $150,000 Intermunicipal Collaboration Framework.
* Note: The IDP, as mentioned, is currently under development and is substantially out of scope. What is in-scope is integrating the finalized IDP into the ICF
** Note: The ICF project scope includes documenting, and where possible improving the current Fire Services operations and referencing the intention of the City and County to establishing a Regional Emergency Management organization with Bylaws and a Regional Emergency Management Plan (REMP) by complete by December 31, 2020. This project will be awarded in a separate procurement.
Note: This project does not include agreements with any other municipality (Eg: Town, Summer Village, other County) or Indigenous Reserve.
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Limited progress has been made on ICFs, based on limited staffing. In addition the County has focussed on completing numerous County to County, County to Summer Village and County to Town (Millet) ICFs.
The City and County staff have enumerated existing agreements, identified some areas to address and CAO’s have had some broad dialogue on scope. Scope includes Transportation, Water, Waste Water, Storm Water; Solid Waste, Recreation; Fire/Emergency Services, and may include other services that benefit residents in more than one municipality.
It is the County of Wetaskiwin’s stated preference that the City of Wetaskiwin brings forward proposals (“asks”) to the County of Wetaskiwin. The County of Wetaskiwin has confirmed support for the City hiring a project manager to pull together more detailed information and start the process of developing and delivering proposed solutions initially to the administrative group (CAO’s and Managers) and then to the elected group (ICF Committees and CAO) with consensus or to provide direction where consensus cannot be achieved.
Initial – High-level Allocation of project dollars ($150,000)
1) Project manager working at City - 50% 2) Committee Meetings – 10% 3) Any public consultation if required – 15% 4) Legal work on our joint behalf (ie: writing agreements) –10% 5) Individual Legal Reviews (held by municipalities) – 5% 6) Contingency (held by Municipalities)– 10%
Due to the estimated cost for the project manager, a formal tendering process is required.